April 28, 2024

6 Steps for Campus AV Distribution System Setup

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6 Steps for Campus AV Distribution System Setup

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Audio and video distribution system is the key part of the construction of a smart campus system. Audio-visual teaching is a key channel for us to absorb knowledge and increase experience on campus. However, the premise of obtaining a good audio-visual experience lies in an advanced audio-visual communication system. In today’s article, we will guide you through the process of building a professional AV Distribution System.

1. The Significance of AV Distribution Systems in Building a Smart Campus

AV Distribution System plays an important role in building a smart campus by enabling seamless communication, collaboration, and information sharing across Spaces and devices, which can distribute audio and video content to different areas of the campus, such as classrooms, lecture halls, meeting rooms, and public Spaces. The following are some key reasons why AV distribution systems are important for building smart campuses.

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1.1 Promote Collaboration and Communication

Positive communication not only promotes the cooperation of mini-groups but also contributes to the success of large organizational systems. Campus AV distribution systems enable seamless collaboration and communication between students, educators, and staff. For example, video conferencing via IQTouch interactive flat panels can enhance academic communication. Or use the QNEX Desktop Digital Podium NDP500 for instant or scheduled dissemination of audio and video multimedia messages. Integrating advanced audio and video solutions into distribution systems helps create intelligent and responsive environments. Centralized control and effective sharing of educational materials, announcements, and event information throughout the campus.

1.2 Improve Accessibility and Educational Equity

Even a student without any physical or mental impairment will have difficulty in campus audio and video acceptance. A smart campus with a high-quality teaching level will penetrate the concept of accessibility into every corner of the campus. For example, the distance learning and virtual conference provided by QNEX Lecture Capture Solution can not only improve the accessibility of students with disabilities and give them equal access to educational content but also improve and optimize the community construction of knowledge sharing. And create a connected and inclusive learning environment.

2. Difficulties you May Encounter in Campus AV Distribution System Setup

The deployment and installation of campus video and audio distribution systems is a problem that requires a high degree of systematization and technical expertise. Therefore, in the process of practice and testing you may encounter some difficulties, the courage to face challenges and actively learn professional telecommunications knowledge to solve technical problems is very necessary, but before providing installation guidance, we will list some of the difficulties you may encounter, to help you better build efficient campus video and audio distribution system.

2.1 Lack of Standardized Metrics for High-Quality Assurance

Understanding how audio and video resources are used for broadcasting is essential to optimize their deployment. However, it is difficult for many campus management organizations to collect metrics regarding room utilization, meeting size, and scheduling patterns. The scarcity of data as well as the opacity of data disclosure makes it challenging to make informed decisions regarding AV system deployment. In addition, the lack of standardization can lead to performance and operational fluctuations in the audio-visual system. Different implementations can lead to different performance metrics, which can make it challenging to achieve consistent and reliable AV performance in large and geographically dispersed deployments.

2.2 High difficulty User Experience Measurement

A seamless user experience is essential for the successful deployment of AV systems. However, it can be challenging to provide a consistent and intuitive user experience at different locations on campus because the procurement department of campus facilities may have purchased different systems and equipment at different times.

2.3 Monitoring and Diagnostics

Unlike IT management systems, AV systems generally lack mature remote monitoring, updating, and diagnosis technologies. This makes it difficult to monitor device health, perform software and firmware updates, and resolve issues without physically arriving at the problem location.

3. Six Steps for Campus AV Distribution System Setup

To overcome the above difficulties, you can consult our QNEX campus audio and video broadcast technology solutions, to monitor, diagnose, and analyze the installed AV system, and improve the efficiency of the system’s normal operation. In the following section, we will provide you with a brief technical installation guide.

3.1 Assess Requirements Based on Usage Scenarios

Just like selecting a product, the shopping guide will provide the best product selection for you according to your needs. The first step is to determine the specific needs of your campus video and audio distribution system. Consider factors such as the number of rooms or areas that require AV functionality, the type of audio and video equipment required, and any specific features or functions your campus requires. For example, when our QNEX designed the smart campus solution for the Global Indian International School (Singapore SMART Campus) here, we considered the needs of faculty and IT administrators. They expressed the wanting to have a digital workplace that reduces the inefficiencies of being overwhelmed by complex equipment. Through our collaborative scheme design, they become more orderly and intelligent in daily management.

3.2 Choose the Right Equipment

Choose the right audio and video equipment for your campus video and audio distribution system. This may include AV receivers, amplifiers, speakers, projectors, screens, microphones, and other necessary components. Make sure the equipment is compatible with your campus infrastructure and meets your requirements. Continuing to review the above case, after evaluating and analyzing the needs of Global Indian International School (Singapore SMART Campus), we connected all the devices in each classroom to the QNEX Networked Media Processor, allowing the manager to control and manage only one NMP. Without the need to control and manage all the devices in the classroom, IT can easily manage the device status, and the control can be done not only by the teacher locally in the classroom, but also remotely by the IT administrator in the office.

3.3 Plan the Room Layout

Different spatial scales have different technical requirements for audio and video broadcasting. Consider the layout of the room or area where the AV distribution system will be installed. Determine the optimal placement of devices such as speakers, projectors, and screens to ensure the best audio and video quality. Factors such as line of sight, acoustics, and accessibility are considered. Take the component of the QNEX smart campus solutions as an example here. QNEX not only provides a flexible divisible classroom solution for small spaces but also designs a high-quality audio and video transmission solution based on QNEX NDP100 for the larger lecture hall.

6 Steps for Campus AV Distribution System Setup - Class Rooms

3.4 Wiring and Connection

Ensure that the necessary wiring and connectivity infrastructure is in place to support AV distribution systems. This may involve laying audio and video signal cables, setting up network connections for control and streaming, and providing power outlets for devices. Work with IT and facilities teams to ensure proper installation and integration. Of course, as technology changes, the demand for wireless has skyrocketed. Our QNEX NPS100 is the best choice for simplifying the wiring of equipment in your classroom. 

3.5 Configure the AV system

This step requires setting up and configuring the AV device according to the manufacturer’s instructions. Examples include connecting audio and video sources, configuring Settings for audio and video distribution, and testing the functionality of the system. You need to ensure that all devices are properly calibrated and optimized for the best audio and video performance and to avoid stuttering and low-quality audio and video transmission. If you have purchased our products, please contact our after-sales or technical support staff when you encounter difficulties. After all, we chose a professional audio-visual solution, so make sure to take full advantage of this professional system.

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3.6 Testing and Maintenance

Once the AV distribution system is installed, thorough testing is required to ensure that all components are functioning properly. Audio and video quality, connectivity, and control capabilities were tested. After that, there are continuous maintenance activities, such as making maintenance plans, regularly inspecting and repairing equipment, updating software and firmware, and resolving possible problems.

To sum up, within the framework of the smart campus, the audio and video distribution system not only helps to improve the teaching level, but also promotes the optimization of the learning experience, and simplifies content management. It also helps to create a smart environment at the macro level, promote collaborative communication, enhance accessibility, and support campus activities. Hope that through our system construction guide, you can have a better campus audio and video broadcasting reception experience. If you want to deploy our advanced audio-visual distribution technology solutions for your smart campus, you can get in touch with us here.

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